CONDO AND HOME OWNER ASSOCIATION MANAGEMENT SERVICES IN VERO BEACH, FL
Hands-On Approach To Community Association Management | Maintaining Association Financials | On-Site Portfolio Managers Available
All the services rendered as part of our community association management services are computerized; utilizing industry-specific, state-of-the-art software that is available to board members online.
BEACON MANAGEMENT OFFERS COMPLETE FINANCIAL AND RECORD KEEPING SERVICES. TO INCLUDE:
State-of-the-art Accounting and Management Software
Registered Agent for Association
Employee Payroll and Vendor
1099’s
Monthly Management Reporting (modified or accrual basis)
Checkbook
Cash Receipts
Accounts Payable
Accounts Receivable
Timely, Accurate and Current-to-the-day Financial Data
Billing Statements or Coupon Books
On-Line Payment Option
Cash Receipts Updated Daily by Bank
Board Member Secure On-Line Access to Financial Reports
Multi-year Budgeting and Planning
Delinquent Collections coordinated with our In House Attorney
Also Included
Bank Reconciliation
General Ledger through Trial balance
Accounts Payable
Manager checks accuracy of all invoices on accounts payable including all vendors and contractors.
Manager shall prepare checks for Board approval and signature and deliver same prior to the scheduled monthly meeting.
Assessment Billing/
Accounts Receivable:
All assessments shall be billed monthly utilizing statements or coupon books.
Owners’ payments shall be mailed to the association’s lockbox account. Owners may opt to pay assessments On-Line or by ACH. Payments are updated daily.
Past-due letters to be sent to all owners in arrears and follow up on collection procedures, liens and foreclosures.
Coordinate with the Association’s attorney on all legal matters.
Past-Due Collections
Budget Preparation and Forecasting:
Manager prepares and presents to the Board (sixty days prior to the new fiscal year or as prescribed by the community documents) a proposed operating budget based on past performance and prevailing economic factors.
The proposed operating budget will be set forth in detail all anticipated income and expenses.
Upon adoption, the Manager will print and distribute budget to all homeowners.
Upon request, Manager will assist in the preparation of a reserve fund study for long-term replacement of capital improvement items reflecting life span, etc.
Financial Statements:
Monthly Comparative Financial Statements Contain:
Balance Sheet | Budget Variance Report | Income/Expense Statement | Cash Receipts | Cash Disbursements | YDT General Ledger | Past Due Accounts | Accounts Payable/Receivable